At this point in my life, I never in a million years imagined that I would be running a business. I hate to sound like a broken record, but the reality is that, I am truly and overwhelmingly amazed at how far I have come. This entrepreneurial journey is no joke. The hours you put in, the sacrifices you make and oh don't get me started on the finances. Though I may be a newbie, Im going to address 2 urgent situations that i had to take full control over in order to remain sane!
This will be a 2 part blog post
Part 1 - Create a work flow
So after I started this business, I quickly realized that as a Wedding and Lifestyle photographer, a small percentage of what I do is actually the photography part. A good breakdown would be something like this - 20% of actual shooting and 80% of everything else which includes consultations, emailing, meetings,drafting contracts, editing, organizing, completing day to day task, following up with clients, driving to the post office ,and so on and so on. Sad to say, but I was naive to this side of running a business. At mid point, I wanted to give up..throw the towel, return all my equipment and go back to doing this as a hobby. In June, I decided to take the whole month off by not scheduling any appointments or any shoots. I needed time to re-access, plan, and strategize.
I drafted a realistic workflow. Now I'm sure there are many resources out there that you can use, whether free or paid, but these are a few things that I did and it has helped tremendously.
The key to an effective workflow is to create a detailed timeline of how and when to do things.
I basically assigned different task for everyday of the week, for example Tuesday's are emailing and blogging days, Thursdays are tracking finances etc.
A detailed work flow list would look like this;
1. Answer inquires for Client #1
2. " " Client #2
3. Client #3
Don't get me wrong, I do answer emails and inquires throughout the week but Tuesdays are my days to catch up and answer any missed ones
1. Export pics for blog
2. Write a draft
4. Schedule posting
1. Record any expenses in Quickbooks.
2. Estimate any expenses for the upcoming week
3. Record income for the week
Notice that with each task, I listed a few action plans to follow. If you are like me, though it may be obvious of the things you need to do, seeing it on paper makes it so much clearer!
Hope this helps.. stay tuned for Part II - Accepting your imperfections